inclusio’s Website Privacy Notice
Thank you for visiting our website.
inclusio understands that your privacy is important to you and that you care about how your personal data is used and shared online. We, as a Data Controller of the data which you provide us with whilst visiting our website, respect and value the privacy of everyone who visits this website.
Please read this Privacy Notice carefully and ensure that you understand it. Your acceptance of our Privacy Notice is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Notice, you must stop using Our Site immediately.
1. Definitions and Interpretations
In this Notice, the following terms shall have the following meanings:
|“personal data”||means any and all data that relates to any natural person who can be directly or indirectly identified from that data. In this case, it means personal data that you disclose to us through our website (Our Site). This definition shall, where applicable, incorporate the definitions provided in the Irish Data Protection Acts 1998, 2003 and 2018 and the EU Regulation 2016/679 – the General Data Protection Regulation (hereinafter, “the GDPR”);|
|“We/Us/Our”||means Ether Inclusio Solutions, a limited company registered in Ireland (IRE), CRO n. 676418, trading as "inclusio", with its registered address at Dogpatch Labs, The CHQ Building, Custom House Quay, Dublin, D01 Y6H7, Ireland (IRE);|
|“Our Site”||means the inclusio corporate website available at www.inclusio.io|
2. Information About Us
Our Site is owned and operated by Ether Inclusio Solutions, a limited company registered in Ireland (IRE), CRO n. 676418, trading as "inclusio", with its registered address at Dogpatch Labs, The CHQ Building, Custom House Quay, North Dock, Dublin, D01 Y6H7, Ireland (IRE).
inclusio acts as a Data Controller of the personal data you provide us with whilst visiting Our Site.
3. What Does This Policy Cover
This Privacy Notice applies only to your use of Our Site. Our Site may contain links to other third-party websites. Please note that we have no control over how your data is collected, stored, or used by other third-party websites, and we advise you to check the privacy notices of any such websites before providing any data to them.
4. Your Rights
As a data subject, you have the following rights under the GDPR, which this Notice and Our use of personal data have been designed to uphold:
- The right to be informed about how and why we collect and use your personal data, and for what specific purpose;
- The right of access to the personal data we hold about you. You have the right to ask for a copy of any of your personal data held by us, where such data is held;
- The right to rectification. If any personal data we hold about you is inaccurate or incomplete, you have the right to rectify this;
- The right to be forgotten – i.e. the right to ask us to delete any personal data we hold about you;
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (i.e. obtaining a copy of your personal data to re-use it with another service or organization);
- The right to object to us using your personal data for specific purposes;
- Rights with respect to automated decision making and profiling;
- the right to withdraw your consent at any time, where we are relying on your consent to process your personal data. However, please note that this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you wish to receive any additional details about our data privacy practises, exercise any of the rights mentioned above, or submit a complaint, please contact us via email at email@example.com (or by using the details provided below), and we will do our best to address the issue, and hopefully solve the problem for you.
If we are unable to address your concerns to your satisfaction, you also have the right to lodge a complaint with the Irish Data Protection Commission. More info at www.dataprotection.ie
5. How Do We Use Your Data
Any personal data which is collected through the use of Our Site will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected.
We comply with our obligations and safeguard your rights under the Irish Data Protection Acts 1998, 2003 and 2018 and the GDPR.
We will use the personal data which you submit through Our Site in the following ways:
|Data Collected||Purposes/activity||Legal basis for processing|
|Name, email address and phone number (and any other contact detail provided)||Get back to you if you complete our ‘Contact Us’ form, request a demo of our web-app, inquire about our Services or register for one of our events / webinars.||Your consent.|
|First and last name, email address, location, phone number, professional qualifications, curriculum vitae (CV), named references, etc.||To process employment applications in our ‘Careers’ section.||
Our legitimate interest in assessing eligibility and suitability for the role.
|IP address, browser type, device make and model, geolocation, etc.||To assist the proper operation and functionality of our site.||The processing is necessary to support our legitimate interests in managing our business, improving our Services, maintaining website security, and analyse/monitor network traffic.|
|First and last name, email address.||To notify you about changes to our Data Privacy Notice.||The processing is necessary to support our legitimate interests in managing our business (to keep our records updated and to study how website users use our services).|
6. How Do We Share Your Data
Please note that your use of Our Site will not result in the sharing of any of your personal data with any third parties for any purposes, subject to the following limited exceptions:
- Service Providers:
Carefully selected companies that provide services for or on behalf of us, such as companies that provide us with cloud hosting solutions, or IT and IT infrastructure network support, and/or website security. These providers are also committed to protecting your information.
- Other Parties When Required by Law or as Necessary to Protect Our Services:
For example, it may be necessary by law, legal process, or court order issued by governmental authorities to disclose your information. They may also seek your information from us for the purposes of law enforcement, national security, anti-terrorism, or any other issue related to public security. Please rest assured we will challenge any such request that we believe may be unfounded and/or invalid.
- Other Parties with Your Consent or at Your Direction:
In addition to the disclosures described in this Privacy Notice, we may share information about you with third parties when you separately consent to or request such sharing. If any personal data is transferred outside of the EU/EEA, we will take every suitable step in order to ensure that your personal data is treated just as safely and securely as it would be within the EU/EEA under applicable Data Protection Legislation.
7. How and Where Do We Store Your Data
We only store your personal data for as long as necessary for the purpose(s) for which it was first obtained. The criteria used to determine our retention periods include (i) the length of time we have an ongoing relationship and/or provide our services; (ii) whether there is a legal requirement to which we are subject; and (iii) whether the retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations).
Please contact us if you wish to obtain further information concerning our retention periods (see the ‘Contact Us’ section below).
We are committed to protecting the security of your personal data. We use a variety of current best practise security technologies and procedures to help protect and secure your personal data from unauthorised access, use and/or disclosure. As effective as modern security practices are, no physical or electronic security system is entirely secure. We have however implemented a plethora of strict internal guidelines and security controls to ensure that your privacy is safeguarded at every level of our organization.
8. International Data Transfers
We carefully select our business partners and third-party service providers to ensure that, insofar as is possible, data remains within the EU/EEA.
However, the use of our website may from time to time involve the transfer, storage, and processing of your personal data to other countries outside of the EU /EEA ("third countries"). In such occurrence, we will take all appropriate technical and organisational measures, in compliance with applicable law, to ensure that personal data remains protected. Such measures include, among others, the use of EU Standard Contractual Clauses as data transfer mechanism, as approved by the EU Commission.
Please note that we may be requested by law, legal process, or court order issued by governmental authorities to disclose information. We hereby warrant and represent that if we are ever compelled by a valid and binding legal request to disclose any data, we will challenge it insofar as possible, and, in any case, disclose only the minimum amount of data necessary to satisfy the request.
9. Contacting Us
If you have any questions about Our Site, this Privacy Notice, or, more broadly, our data protection practises, feel free to contact us via:
- email at firstname.lastname@example.org
- post at inclusio, Dogpatch Labs, The CHQ Building, Custom House Quay, Dublin, D01 Y6H7, Ireland (IRE).
We may change this Privacy Notice from time to time and you will be notified of any changes by a notification posted on Our Site. We recommend that you check this page regularly to keep up- to-date. This Privacy Notice was last updated In January 2023.